MANAGED PRINT SERVICES
All About Managed Print Services
Did you know that the United States consumes one trillion sheets of paper per year? Moreover, do you know how much your business spends on printing each year? These questions may seem trivial at first, but knowing how many resources are spent on printing can help drastically reduce your overall costs. An unmanaged printer fleet can cost up to three percent of your total business revenue! Managed Print Services (MPS) is vital to controlling your print environment and, ultimately, how much you spend on printing, by eliminating wasteful behaviors and unnecessary printing expenses. Through a preliminary assessment, our experienced, professional MPS team will identify how your business can streamline its printing practices to reduce overall costs. This may be by combining aspects of your imaging fleet with a multifunction printer, updating outdated machines that may be costing you more over time, identifying areas of device placement to streamline workflows to make your team more productive, or even eliminating underused devices altogether. Once your fleet is optimized, the Wisconsin Document Imaging team will monitor each device in your fleet to ensure that issues are proactively managed to maximize uptime. This allows your employees to focus on their own jobs instead of worrying about printing or equipment issues. We’ll even automate supply replenishment, to ensure you never run out of toner again.
With Managed Print Services, our team of experts will handle your printer fleet while you realize the benefit of reduced costs and increased productivity. Contact us today to get started!
We recently rolled out our Managed Print Program on 60 of our smaller desktop printers. From the start we knew this program was going to save us money. We did a comparison of the per page cost vs what some of our larger departments were spending on toner and they came in substantially cheaper. We were sold on the cost savings, but to top it off, we get maintenance on these printers which saves time/energy for our Technology Services department, and auto ship of toners! This program also helps to review volumes on these smaller printers. We are now seeing more easily how much, or how little, some of these printers are being used and were able to remove several low volume printers before the program even started.
Considering our history and relationship with WDI’s sales, support, and entire staff we’ve interacted with, it was no surprise that when I was presented with the idea of a Managed Print Service, my interest was piqued. I am often called “Mrs. Frugal” as I do my best to maintain low costs for Information Technology infrastructure so you can imagine my surprise and excitement when Jil Shiner, Managed Print Specialist with WDI, presented me with a proposal which indicated a potential annual savings in the 4 to 5 digits range should we partake in WDI’s Managed Print Services Program. It was an easy sell to our Board and we began the program in 2017. With Jil’s direction we have reduced our fleet of local printers and the number of leased machines over the last 3 years and our cost savings on toner has well surpassed the initial estimate.
DID YOU KNOW?...
An average of 17% of printed pages are considered waste. Reduce wasteful printing behaviors with MPS!
– Unprint.net; Lexmark
WHY WISCONSIN DOCUMENT IMAGING?
We understand that documents and printing are the main driving force for most business processes. Our Managed Print Services program is designed to help your business regain control of your printing costs and your imaging fleet. We’ll show your organization exactly how your print devices are being used to ensure that your print fleet is the right size for your business. We’ll help you understand your printing environment and its associated costs while managing it on your behalf. Knowing which departments and users print the most documents, what devices are printing them, and what the calculated cost per document is can be the difference between expenses and savings. To learn more about how your business could benefit from our MPS program, contact us today.
DID YOU KNOW?...
Most businesses spend 1-3% of annual revenue on printing expenses. It’s time to start saving with MPS!
– Unprint.net; The Garter Group